4.1.3 Preserving of documents

Sorting out documents is the process of erasing information and public records and is, as such, a restriction in the public´s right to access public records as it is defined in Tryckfrihetsförordningen (the law regulating access to public documents and freedom of speech). In order to erase a public record, whether it contains personal information or not, is something that requires legal support. Rules regarding sorting out public records can be found in the university´s document policy together with information about when they can be erased.

Public records may be erased according to 10§ Arkivlagen (the Archives Act) if the material that remains is sufficient to:

  • guarantee the public´s right to information
  • the information needs of courts and administration
  • satisfy the needs of research.

Work documents may be erased at any time, and this requires no legal support.